Choosing the right EFTPOS machine for your Kiwi business is an important decision. After all, your payment processing system is the heartbeat of your sales operations, ensuring smooth and secure transactions for you and your customers. We understand that many business owners still don’t fully understand the costs associated with these devices, leaving potential savings and better services on the table.
In this guide, we will break down EFTPOS machine pricing in NZ and explore rental, purchase, and transaction fees that affect the price. We’ll also explain how you can save money by evaluating your business needs and reviewing EFTPOS machine options accordingly.
Why Understanding EFTPOS Machine Costs Matters
Whether you run a café, restaurant/bar, or any kind of local retail shop, understanding the costs and charges associated with EFTPOS machines is crucial. Poor device or service choices could lead to unnecessary expenses, unsuitable payment systems, or worse, outages – all of which are not ideal when aiming to provide a great customer experience.
Factors Affecting EFTPOS Machine Costs in NZ
Understanding what affects the cost of an EFTPOS machine can help you make the right choice.
1. Type of EFTPOS Machine
Not all EFTPOS machines are created equal. Their features, portability, and connectivity options determine the initial and ongoing costs. The main types include:
- Countertop Machines are ideal for fixed locations like retail stores and are usually the lower-priced option. Examples include Verifone V205C and Ingenico Move 5000.
- Mobile Machines are designed for businesses on the move. Mobile machines such as the Ingenico Move 2500 or Verifone VX210 allow you to process payments anywhere via 3G/4G connections. With more flexibility comes slightly higher costs.
- Integrated Machines connect to your point-of-sale (POS) system, ensuring better transaction tracking and efficiency. While these may have a higher up-front cost, models like Verifone T650 are perfect for businesses with robust POS needs.
Each EFTPOS machine type has its own price range, so selecting one depends on your business needs and payment volumes. The team at Eftpos Now are experts in finding the best possible price for each business, depending on its specific situation.
2. Transaction Fees
Every time a customer makes a payment, banks or payment networks charge a transaction fee. These are usually structured as follows:
- A fixed fee charged for each transaction.
- A fee based on a percentage of the transaction value.
While these charges may seem small individually, they add up quickly, especially for businesses with a high volume of transactions. Comparing providers during your research phase is essential to ensure you aren’t paying more than necessary.
3. Features and Add-ons
Optional features such as receipts, payWave (to accept contactless payments), or integrations with Customer Relationship Management (CRM) systems might be worth the extra cost if they enhance your customers’ experience. For instance, payWave adds convenience but might slightly increase monthly fees. Similarly, advanced systems like the Verifone T650 Android Terminal support business apps but come at a higher price point.
4. Rental vs Purchase
Many business owners wonder whether it’s better to rent or buy an EFTPOS machine. Here’s a quick comparison:
- Renting
- Pros: Lower upfront cost, flexibility to upgrade as your needs evolve, maintenance typically included in contracts, and full-service coverage in case of equipment fault or failure.
- Cons: Costs may add up over time, especially for long-term rentals.
- Buying
- Pros: Long-term savings, full ownership and no recurring rental payments.
- Cons: High initial expense and potential additional costs for maintenance. No service cover, meaning any faults or failures of the equipment outside the warranty period are at the customer’s expense.
Consider the financial health and payment requirements of your business when deciding between these options and searching for the best EFTPOS machine price in NZ.
Costs Associated with EFTPOS Machines
Here’s a breakdown of the everyday expenses you can expect when using an EFTPOS machine.
1. Rental Costs
Rental fees for EFTPOS terminals in NZ vary depending on the model and features you choose. Mobile terminals or fully integrated systems may cost more than basic countertop machines. Contact our friendly team to discuss your needs, and we’ll provide you with a tailored estimate that perfectly suits your business.
2. Purchase Costs
Owning an EFTPOS machine outright involves an upfront cost that varies depending on the type of machine, supplier, and any additional services. Here are a few examples:
- Lower-priced models: Ingenico Desk 205C.
- Advanced mobile machines: Verifone V210 or Ingenico Move 5000.
- Premium integrated systems: Verifone T650 Android Terminal.
To get an accurate idea of costs and find the right solution for your needs, it’s best to contact an EFTPOS professional, such as Eftpos Now. They can provide tailored advice based on your business requirements.
3. Transaction Fees
Transaction fees vary depending on the service provider. On average, NZ providers charge between 1.5% and 3% per transaction or a flat rate per payment. Businesses with higher transaction volumes may negotiate lower rates, so don’t forget to ask!
Choosing the Right EFTPOS Machine for Your Budget
Finding the perfect EFTPOS machine boils down to identifying the optimal balance between cost and functionality. Following a simple step-by-step process like this one can help you to make the best choice:
- Define Business Needs
Are you serving coffee on the go or managing a bustling retail store? Identify the features you’ll actually use (e.g., payWave, receipt printing, etc.) and avoid overpaying for add-ons you don’t need.
- Scale with Your Business
Ensure your EFTPOS provider offers room for growth. For example, can you switch to a more advanced terminal as your business grows?
- Review Multiple Providers
EFTPOS machine pricing is only part of the equation. Customer service is critical if your machine malfunctions or you need upgrades. When comparing EFTPOS providers, don’t forget to check their customer service reputation.
- Request a Quote
Pricing can differ significantly based on the provider, machine type, and transaction volume. Request a personalised quote for an EFTPOS machine price in NZ and ensure you get accurate numbers.
This is our standard process for working out the most suitable system with every new customer. Get in touch with us if you’d like to walk through these steps with one of our specialist advisors.
Why Choose Eftpos Now?
At Eftpos Now, we deliver affordable, user-friendly, and reliable payment solutions for NZ businesses. Here’s how we stand out:
- Competitive Pricing: Flexible options for renting or purchasing, tailored to businesses of all sizes.
- Wide Range of Products: We have something for every business type, from basic countertop models like Desk 5000 to advanced systems like Verifone T650.
- Transparency: No hidden charges, so you know exactly what you’re paying for.
- Unmatched Support: Start with hassle-free setup and ongoing assistance to keep your EFTPOS system running without interruptions.
Real Customer Success
“Switching to Eftpos Now helped save me $70 a month, and their customer support team was there every step of the way. Highly recommend!” – Alice, Auckland Boutique Owner.
Frequently Asked Questions
Can I upgrade my EFTPOS machine later?
Yes, many providers (including Eftpos Now) offer flexible rental and upgrade options to match your business’s growth.
Are contracts required for EFTPOS rentals?
Most providers require contracts, but terms vary. Always review the fine print before signing.
What happens if my machine malfunctions?
Eftpos Now provides stress-free maintenance and support, ensuring your device is repaired or replaced ASAP.
Payment Processing Made Easy
Understanding the EFTPOS machine pricing in NZ is essential for making an informed business decision. Balance affordability and features to ensure a smooth payment process and a great customer experience.
If you’re looking for affordable and reliable EFTPOS solutions in NZ, Eftpos Now is here to help. Contact us today for a free consultation or quote and take the first step toward seamless payment processing for your business.
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